Memo

 To: John Doe, Manager, Shoprite

From: Joe Resta, Employee

Date: February 13, 2025

Subject: Employee Clothing Policy Update Concerns


Opening Segment

I am writing to raise my concern regarding the new employee clothing policy that was just issued in Shoprite. I am aware that there is a reason for this new policy, yet I would like to raise a concern regarding a few challenges it would pose to our employees.


Description/Context Segment

The new rule requires all our employees to wear company uniforms, a company polo shirt, black or khaki pants, beginning March 1, 2025. Closed shoes also become mandatory. As a professional and safety matter, this is understandable, yet a few of our employees would be challenged in observing this new rule owing to financial needs, comfort, or religious requirements. Considering that previously we were allowed to use our personal work attire, such as our shirts or pants, this new adjustment would be inconvenient, mainly to our minimum-paid or part-time employees.


Solution(s) Segment

For a smooth transition, I propose that enough uniforms be provided to our employees without any charges. Second, allowances are issued to those in need of exemption on behalf of personal or religious requirements. Providing a time frame to enable our employees to get accustomed to it and collecting our employee input beforehand would also be beneficial. All these would enable equality without compromising our store's professional outlook.


Closing Segment

I appreciate you taking time to pursue these concerns. I am looking forward to hearing of possible solutions and working hand in hand to design a policy that is fair to everyone, be it our employees or our management. Feel free to contact me Joe Resta to discuss this matter in detail. Thank you.

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